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The Combine function is related to the Compare function. See tip number seven on Cheryl’s post for more about Compare. This function is an easy way to compare one version of a document with another. Some of you might be familiar with the “Compare” function within MS Word, which is also under the Review menu. These settings can be found under the “Review” menu. Where to Find the Combine Function in MS WordĪll my beta readers use “Track Changes” and “Comments” within MS Word. Cheryl Reif’s recent post about MS Word tips and tricks reminded me that I hadn’t shared this technique on my blog yet. My solution? The MS Word “Combine” function. However, having multiple beta readers means I have to juggle several MS Word documents to see all their comments at once. Believe it or not, that didn’t send me off crying in the corner, because I genuinely love getting feedback that will make my work better. On my latest work-in-progress (WIP), they gave me a total of about 1000 comments. (Yes, I love my beta readers, can you tell? *smile*) Overwhelmed by Comments from Beta Readers? Just as a group of bees can turn nectar into honey, my beta readers’ notes together provide deep insights into the story and characters beyond their surface comments. Each of my beta readers finds different things in my work, so their group effort gives me more information than I get from looking at their feedback separately. I try to overcome that issue by using multiple beta readers. We know what we meant to say, so it’s easy to overlook how our word choice or sentence structure might lead to misperceptions or confusion in others. Like many writers, one of my weaknesses is my inability to interpret my words the way a reader does. Some people want to deny their imperfections, but most of us do what we can to overcome them. If you save your document and reload it, you'll note that the comment author names have been changed as you indicated.We all have weaknesses. When the macro is done running, it may not appear like anything has changed. Enter a new name and initials when prompted. SInitial = InputBox("New author initials?", _Īll you need to do is make a selection that contains the comment you want to modify (select the text in the main document that includes the comment indicator) and then run the macro. SAuthorname = InputBox("New author name?", _ VbCritical + vbOKOnly, "Cannot perform action" MsgBox "No comments in your selection!", _ The following macro is an example of how these can be changed: Each comment has Author and Initial properties that, respectively, represent the comment author's name and initials. When a comment is created, it is added to the Comments collection, which can be accessed through VBA. Perhaps a better approach is to use a macro to make the changes. (You can copy the comment into the Clipboard and then paste it back into the document.) This has a downside, however, as the date and time stamp for the comment will be updated to reflect when you recreated the comment. First, you could change the user name and initials to the name you want in the comments and then, effectively, recreate the comments. There are a couple of things you can do to make the changes.
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When she is ready to finalize the document, but with Track Changes still on, Denise wonders if she can go back and change the user name on one or more comments. Denise notes that when she uses Track Changes and inserts a comment, the user's name shows in the comment.